* Example: Learn how to work out at home.įeel free to take this and change it to match your own areas of life, rituals and routines and goals. Here is how I have mine setup: Personal Projects Instead, it is better to take a top-down approach – set up your project and list hierarchy based on your purpose and goals. I used to recommend that people compile all their tasks together, and from that work out what projects and lists they need to create. How to Structure Your Task Manager Projects and Lists They will help you highlight and work out what you need to work on right now. These are incredibly useful if you have a lot of tasks. Some apps will have these and they can add an extra layer of organisation to your task management. Some apps will have this feature and I personally find it useful. These are essential for setting up your rituals and routines. It allows for your data to be securely synced between your devices via the cloud. This is non-negotiable, as you need to have access to your tasks anywhere and anytime. If you need some help deciding, here are some features to keep an eye out for: The main thing is to pick one that you like the look and feel of, set it up as discussed in this guide and learn to make it work for you. If you don’t like any of these, you can find plenty more via a Google search.
Google Tasks, but it is a little basic. Microsoft To Do, which is the successor to Wunderlist. Things, which is my usual recommendation for people getting started with tasks. 2 Namely, perspectives, start/end dates, inbox, reviews and custom scripting. OmniFocus, which has been my favourite for close to a decade and remains so for many reasons. Apple’s Reminders app, which has become quite powerful in the past couple of years. And simply switching to a different app will not solve any task management problems you have. If you do not set up or maintain your app properly over time, it will not work. In this case, principles are more important than the technology. The key thing is picking one, setting it up properly, and maintaining it over time. There are many, many, many task management apps out there and they all work. The first thing people tend to ask is “what task management app should I use?”. That is where personal task management comes in. 1 Even if they’re badly managed using email or written down on paper.įor those of us with growth mindsets, there is always something going on and something to do. Our lives are incredibly complex nowadays and it is incredulous that people do not have task or to do lists of some sort. 
Having our tasks organised also confers certain advantages. If we don’t manage our tasks somewhere, they end up in the wrong places – in our journals, in our notebooks, or simply forgotten about.
Pieces of trash are the things we can ignore. Pieces of information are the things that we need to know and file. Tasks are one of the categories of “things” we have to handle in the modern day. The main reason we need to organise tasks in our personal lives is because of the distinction between tasks, information and trash: In a business, the need to organise what the company does into projects, lists and tasks is obvious. Why Do I Need Personal Task Management in the First Place? Take it, learn from it, and adapt it to your own needs and requirements 🙂. This is the system that I have been using and evolving ever since I read Getting Things Done over a decade ago. 
Here is how I do personal task management today. There are simply different ways depending on how you like to work and organise. There is no single “best way” to do personal task management. Personal Task Management is the way that you organise your tasks, projects and to dos for your personal life.
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